Blastness S.p.A., with registered office in Piazza Castello, 26 – 20121 Milano, Fiscal Code and VAT number no. 01195440118, or the different company of the Blastness group that initiates the selection process, each acting as Data Controller (hereinafter, “Data Controller”), hereby provides you, pursuant to and for the purposes of EU Regulation No. 2016/679 (hereinafter, “GDPR”), with information regarding the processing of personal data collected during the hiring process.
1. Personal data and source of the data
In the context of recruitment, the Data Controller processes personal data provided directly by the candidate, including both common data and special categories of data as referred to in Article 9 of the GDPR. In particular, among the common data, the Data Controller will process, by way of example and without limitation:
· personal and identification data and contact details.
· data relating to education and professional experience.
· any other data included in the Curriculum Vitae or referred to during interviews.
The Data Controller may also process data belonging to the special categories referred to in Article 9 of the GDPR, such as, for example, information relating to belonging to protected categories.
2. Purpose, legal basis of the processing and nature of the provision of data
As part of the hiring process, your data will be processed for the following purposes:
a) Management of recruitment activities and candidate assessment. This activity also includes sharing the candidate's personal data within the Blastness group companies for the different positions available.
The legal basis of the processing is the performance of contractual obligations pursuant to Article 6(1)(b) of the GDPR. The provision of personal data is necessary; therefore, the omission of the personal data requested makes it impossible to start and/or continue the personnel recruitment process.
b) Fulfilment of regulatory obligations to which the Data Controller is subject.
The legal basis of the processing is the fulfilment of regulatory obligations pursuant to Article 6(1)(c) of the GDPR. The provision of personal data is necessary; therefore, the omission of the personal data requested makes it impossible to start and/or continue the personnel recruitment process.
c) Defence of the Data Controller's rights in judicial and extrajudicial proceedings.
The legal basis for the processing of the data is the pursuit of the legitimate interest consisting in the protection of the interests and rights of the Data Controller pursuant to Article 6(1)(f) GDPR. The provision of personal data is necessary; therefore, the omission of the personal data requested makes it impossible to start and/or continue the personnel recruitment process. However, you may request to object at any time, by sending a motivated request to the Data Controller, to the processing of personal data carried out on the basis of legitimate interest, pursuant to and for the purposes of Article 21 GDPR; your request, in this sense, will be subject to evaluation and response by the Data Controller.
3. Recipients of the data
The data may be communicated for the pursuit of the aforementioned purposes to other entities such as, for example, public authorities and law enforcement agencies, law firms, accountants, etc., who will process the data as independent data controllers for their own purposes. The following subjects may also have access to the data:
· the staff of the Data Controller, who are expressly authorised to process them, in accordance with the instructions given, pursuant to Articles 29 and 32(4) of the GDPR and 2-quaterdecies of Legislative Decree no. 196/2003;
· service providers working on behalf of the Data Controller, appointed as Data Processors, including, but not limited to, IT suppliers, labour consultants, etc. The updated list of Data Processors is available from the Data Controller.
Personal data will not be disclosed but may be shared within the Blastness group companies due to the different positions available.
4. Data retention periods
Personal data is stored only for the time strictly necessary to carry out the activities/purposes described above and for the time necessary to manage recruitment activities, equal to 1 year from the closure of activities, or for the limitation period of possible legal actions.
5. Extra-EEA Data transfer
The Data Controller may transfer your personal data to the United Kingdom and/or the United States of America on the basis of the relevant Adequacy Decisions adopted by the European Commission and, in the case of the United States of America, of the recipients’ adherence to the EU-US Data Privacy Framework programme.
6. Data subject’s rights
Data subjects may assert their rights and/or request information on the processing of their data by contacting the Data Controller. The GDPR grants the right to:
a) withdraw the consent given, with the understanding that withdrawal of consent shall not affect the lawfulness of the processing based on the consent prior to the withdrawal;
b) access or obtain a copy of the personal data as well as to know the purposes of the processing; the categories of personal data concerned; the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular if they are recipients in third countries or international organisations; where possible, the period for which the personal data are to be stored or, if this is not possible, the criteria used to determine that period; the existence of the data subject’s right to request from the data controller the rectification or erasure of personal data or the restriction of the processing of personal data concerning him or her or to object to their processing; the right to lodge a complaint with a supervisory authority; where the data are not collected from the data subject, all available information on their source; the existence of an exclusively automated decision-making process, including profiling, and, at least in such cases, meaningful information on the logic used, as well as the importance and the envisaged consequences of such processing for the data subject;
c) rectification and integration of inaccurate or outdated data;
d) erasure, whenever the data are no longer necessary in relation to the purposes pursued, or if the data subject decides to withdraw consent or objects to the processing and there are no other legal grounds for keeping the data, or if the data are processed unlawfully, or have to be erased because of a legal obligation;
e) restriction of processing if the data subject contests the accuracy of the personal data, for the period necessary for the controller to verify the accuracy of the personal data; if the processing is unlawful and the data subject objects to the erasure of the personal data and requests instead that their use be restricted; even though the controller no longer needs them for the purposes of the processing, if the personal data are necessary for the establishment, exercise or defence of legal claims; if the data subject has objected to the processing, pending verification as to whether or not the legitimate reasons of the controller prevail over those of the data subject.
In cases of exercise of the rights referred to in points c), d), and e), the data subject has the right to know the recipients to whom the personal data have been transmitted and the right that the Controller communicates to them the rectification, erasure or restriction of the processing, unless this proves impossible or involves a disproportionate effort.
f) data portability, i.e. to receive in a structured, commonly used and machine-readable format the personal data concerning him/her, including the direct transfer of the same by the Controller to other Controllers, where the processing is carried out by automated means and is based on consent or contract;
g) object to the processing where the processing is based on the legitimate interest of the Controller, as already specified in point 2 above;
h) lodge a complaint to the competent Supervisory Authority (for Italy, the Garante per la protezione dei dati personali, https://www.garanteprivacy.it).
7. Contact details
You may contact the Data Controller by sending an email to privacy@blastness.com.